Does.Filing Out Tax Papers During Hiring Mean You Got The.Job Got Office Organization Mess Stress? Here Are 5 Easy Steps For Organizing An Office!

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Got Office Organization Mess Stress? Here Are 5 Easy Steps For Organizing An Office!

Well, don’t worry; it happens to all of us. When running a business, one of the biggest pitfalls you will face is office clutter and disorganization. You are so busy running your business that you ignore the need to organize your office and free it from clutter.

So when realization hits you, the task can feel so overwhelming and time consuming; that resistance builds up. And the very thing you need to do to simplify your life and make running your business easier is being put on the back burner… yet again!

Organization is one of the first things an entrepreneur has to do. Yet, it’s often one of the “last” things they do; and then it’s usually out of necessity and frustration.

So, to help you save your sanity and bring order to chaos, here are some easy-to-implement ideas to help you organize your office and tame the chaos… i.e. your office!

1. First, tidy up your desk.

Create separate stacks of related items and documents: e.g. receipts, reports, letters, etc. You might want to buy some of those little “wire or plastic baskets” to hold the piles from your local office supply store, Target or Walmart.

Otherwise, the stacks may fall over or the papers may be blown away if they are not weighted down, meaning they will soon be a “mess” again.

2. How is your filing system? Do you have at least one?

Anything you can archive easily and quickly should be archived immediately. Use manila folders, write the ‘general description’ of what is in the folder (e.g. receipts, bills to pay, notes, letters, etc.) on the tab and paste them instead of propping them up. You will notice an immediate improvement in the space around you.

3. An alternative to manila folders is to use envelopes or protective foils to organize them.

Always label folders so you know what’s inside. Once you do that, you can break them down further as you see the need to have more categories.

For example, the bills to pay folder could become the utilities, credit cards, utility bills, child expenses, etc. folder. The categories will become obvious as you work with them.

Make sure you separate your personal and business documents. You’ll be glad it came to tax time!

4. Regular mail!

First, “dump the trash”! Unless you’re a coupon cutter or have a genuine interest in a particular flyer…just throw out the junk mail when it arrives. Sort your mail by standing next to the trash can. Then, put the mail you want to see into a “mailbox” on your desk.

Again, use a basket or container of some sort to keep everything together. Then, schedule a time to review your mail during the day, such as after busy business hours. Make sure you clean it at least once a week.

5. Hire an assistant…or your kids!

This simple method of organizing will help you contain and maintain clutter, and will also make it easier for you to delegate these tasks to an assistant. If you don’t have an assistant, consider hiring one on a part-time basis as well.

Or hire one of your children or another family member! This is a great way to get an affordable service and start teaching them organizational skills. And… you may be able to use them as a tax deduction. (Check with your accountant about this and how to set it up.)

The bottom line is this: The sooner you give up and organize your office, the better. You’ll feel better, be more effective, and it will take less time to locate documents and information when you need it. The longer you wait, the longer it will take to do this.

Walking into a cluttered and disorganized office creates stress because your subconscious mind also reacts to the clutter. If you feel like you want to escape when you walk into your office, it’s really your subconscious mind resisting the chaos…that’s the feeling of stress coursing through your body every time you walk into your office.

Resistance is futile! Bite the bullet and do it, or hire someone to do it for you. You’ll be glad you did. And it will be another ‘To-Do’ that you can cross off your list!

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